FAQ

 

How are we getting there? 

  • Fly in! 
    • Preferred airport: (RNO) Reno-Tahoe International Airport
    • we'll get you from the airport to the village
  • Drive in! 
    • You may drive your own vehicle / carpool with other Fieldies
    • We'll provide parking at the Village 
  • Ride in ! 
    • We will have a bus from the Bay Area (location TBD) for locals

 

How do I book travel to Tahoe? 

  • Be on the lookout for Egencia login details and instructions
    • Please don't book your travel until you have an Egencia account!
  • Ramp virtual cards will be available for Fieldwire employees
  • Hilti cards can be used from Hilti employees
  • Follow your local organization's Travel & Expense policies for airfar & travel to/from the airport, meals, & incidentals

 

When do we arrive and depart? 

  • Arrival - Monday, July 21, 2025 by 3 PM 
  • Departure - Wednesday, July 23, 2025 by 1 PM 

 

When do I need to submit my flight information by?

  • Deadline for booking and submitting flight information is Friday, May 30th

 

What happens if I don't RSVP or need to change my RSVP last minute? 

  • RSVPs are necessary for the event as they help ensure access to a great event for all attendees. If you need to make a last minute RSVP change, please reach out to Tianni from The Offsite Co and CC Amy Monroe

 

Where are we staying?

  • We plan to host attendees at both The Village at Palisades Tahoe at: 1960 Olympic Valley Road Olympic Valley, CA 96146

    and at PlumpJack Inn: 1920 Olympic Vly Rd, Olympic Valley, CA 96146

  • The resorts are a 2 minute walk from one another

 

What are the accommodations like?

  • Accommodations are a mix of shared suites and single accommodations

    • when you RSVP you will be asked who you would feel most comfortable sharing a room with

    • Please specify up to three individuals you would be willing to share a space with

  • Even in shares suites, all guests will have their own bedroom and bathroo.

  • Please specify in your registration if you would be uncomfortable sharing a suite and we will prioritize your preferences when creating room assignments

  • You can view the room types at Palisades Tahoe here

  • You can view the room types at PlumpJack Inn here

 

How will the shared suites be assigned if I opt in for sharing?

  • You will be assigned a room with whomever you identify as your top three roomies in the RSVP
  • All room assignments will be approved by all parties prior to confirmation 

Are attendees permitted to bring guest(s)?

  • We want to ensure that this is a celebratory Fieldwire event that drives engagement and cross functional mingling, so it will be limited to employees only
  • Contract Amy Monroe if you have additional questions 

 

Who will I need to get in touch with if I am bringing a guest(s)? And by when?

  • If you plan to bring additional guests, you must notify Tianni Johnson from The Offsite Co. within 24 hours of completing your RSVP

 

What activities are planned for this years Camp and where will they be located? 

  • We’re still building out the agenda, so check back to the Registration Portal for updates
  • We’ll be taking advantage of all the Village has to offer, as well as its proximity to Lake Tahoe

 

Am I required to participate in all activities?

  • Attendance to the activities is mandatory
  • Participation is highly encouraged, but use your best judgment
  • We understand not all activities will be your jam, and we will carefully include inclusive activities for the entire company

 

Will I be selecting my activities?

  • We will have a combination of company-wide activities and smaller group activies.  company-wide events
  • Check back here for more details as they become availble

 

Is downtime provided?

  • Yes, downtime will be outlined in the agenda for recharging social batteries and calling home!

 

Is there a dress code? 

  • The event will be casual, but we ask you remember this is a work event
  • Be sure to check the Packing List page for guidelines and suggested items to bring

 

Are employees permitted to extend their trip outside of the retreat dates?

  • Yes, but at your own expense, time & effort.  Fieldwire will not make any arrangements, and will not cover any costs associated with extending the trip pre / post camp dates

 

Will we receive a discounted room rate if we book pre/post camp dates?

  • Yes, Fieldies will receive a discounted rate to stay pre/post camp dates. Reach out to Tianni Johnson from The Offsite Co. within 24 hours of completing your RSVP to notify her of your extension request

 

Who will I need to get in touch with to extend? And by when?

  • If you would like to extend your stay, please contact Tianni Johnson from The Offsite Co. within 24 hours of completing your RSVP

 

What happens if I get sick during the event?

  • Please alert your onsite Director and stay in your hotel room
  • Any shared health information will be kept private but please do let them know so that they can provide assistance should you need it and ensure you are getting meals. Your safety and health are important to us!
  • The Offsite Co. will help make safe and comfortable arrangements for you, including lodging, flights, and support until you can safely travel back home
  • Please refer to the Health and Safety page for more information

 

 

Who do I go to for other questions?

  • Amy Monroe on Slack